Sr Coordinator Administration - Remote

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701 Work Remotely
About Us:
At Raytheon Missiles & Defense, you have the opportunity to try new things and make a bigger difference across a broader end-to-end solution, a richer technology and product set, an expanded range of disciplines, a growing global footprint and a more diverse team of colleagues and customers.

Job Summary:
Software Products Engineering is seeking an experienced professional to provide administrative support to the leadership team and members of the organization. This is a Remote position, supporting 1-2 leaders and 100-200+ employees located across the country in four time zones (Pacific, Mountain, Central, East). The successful candidate will work collaboratively with the entire Administrative Assistant team, be a polished self-starter with acute communication skills, have the ability to multi-task effectively, be resourceful and organized, and can solve problems while working independently. Maintaining and managing workload responsibilities and deadlines in a timely manner is key. The ultimate goal of this position is to be a real business partner to help our leaders to achieve their best work and win back time in their day.

Responsibilities to Anticipate:
  • Manage calendars for leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
  • Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
  • Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
  • Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
  • Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence and other materials.
  • Submit visit requests via approved Raytheon tools.
  • Process employee changes utilizing approved Raytheon tools.
  • Attend meetings and other functions as requested.
  • Plan and coordinate on-boarding and off-boarding activities for employees.
  • Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
  • Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion and sound judgement.
  • Build and maintain good business relationships with leaders and administrative personnel.
Qualifications You Must Have:
  • Either a High School diploma or equivalent with at least 5 years of administrative experience; or a Bachelors or Associates degree with at least 4 years of administrative experience.
  • Evidence of proficiency with Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel.
  • Acute attention to detail.
  • Evidence of effective verbal and written communication skills.
  • Must be able to obtain a DoD Secret Security Clearance.
Qualifications We Value:
  • Ability to respond quickly and effectively to non-routine requests and situations.
  • Ability to maintain confidentiality of information and data.
  • Evidence of being a team player who can concentrate on multiple tasks at once.
  • Experience in working independently as well as working in a team environment.
  • Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
  • Comfortable working in a fast-paced environment.
  • Comfortable using technology such as Zoom and Sharepoint, and open to learning new tools and technology.
  • Experience working with Raytheon tools, such as CAFM, ServiceNOW, TravelSmart, WebTE, SAP/APEX, Rtime, etc.
  • Familiarity with Raytheon policies, procedures, forms, and processes.
  • Physically located in the Central time zone is desirable, as to best support multiple time zones.
  • Bachelors or Associates Degree or some college is desirable
What We Offer:
Whether youre just starting out on your career journey or are an experienced professional, we offer a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the superior benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.


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Sr Coordinator Administration - Remote

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701

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