Sr Coord, Admin

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701
We are seeking a proven, high performing, self-starting administrative professional to fill a key Executive Assistant role. This role will support the Product Area Director (PAD) of Strategic Engagement Systems (SES) in Tucson, AZ.

In this dynamic and fast-paced role you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business and customer priorities in a proactive manner. The ability to build relationships, exercise good judgment and work across the Raytheon matrix is critical. The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business operations performance and execution.

The Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings, conferences, coordinating travel, tracking expenses, calendar management, interfacing with external customers, and performing special projects as required. Manages telephonic communications and performs other administrative tasks as necessary to promote effective and efficient operation of the SES portfolio. Has the ability to understand the workflow of the organization and add value by prioritizing meeting requests and responding to messages on behalf of the Director.

Responsibilities to Anticipate:
  • Calendar management; understand leader and business priorities and de-conflict schedule with hard deadlines
  • Communicate and build relationships with the customer community, and coordinate customer visits and other engagements with external partners
  • Coordinate domestic/complex international travel arrangements and prepare expense reports
  • Generate presentations, charts, tables, reports, correspondence and other materials with speed and accuracy
  • Establish follow-up system to ensure deadlines are met and action items are closed
  • Establish strong partnerships with RMD and SMD Executive Administrative communities
  • Arrange meetings to include conference room reservations, off-site venues, and Video Teleconference (VTC)
  • Communication instructions and information on behalf of the Product Area Director (PAD)

Required Skills:
  • 6+ years of professional administrative experience supporting a senior leader in a large organization
  • Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
  • Attention to detail; ability to work and adapt to changes in priorities in a fast-paced environment
  • Demonstrated experience with handling confidential and non-routine information
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
  • Proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
  • Experience in planning and coordinating complex international travel
  • Possess excellent verbal and written communications skills to include professional presence and phone/reception skills
  • Effectively translating thoughts and ideas into media such as email, Word, PowerPoint, or Excel formats
  • Collaborate across multiple stakeholder groups, both internal and external to RMD
Desired Skills:
  • Associates Degree and /or Bachelors degree
  • Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)
  • Demonstrated experience interacting with senior levels of leadership effectively
  • Demonstrated knowledge of Raytheon web based tools such as Remedy, SAP-TRAK, Raytheon Global Export Management System (RGEMS), Visitor Request/Registration (VRS) systems
  • Demonstrated experience synthesizing data into information
  • Secret Clearance or ability to obtain within 1 year of employment
Required Education (including Major):
  • High School Diploma or equivalent


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Sr Coord, Admin

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701

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