Senior Executive Assistant

RTN 2 (Raytheon IDMS)
Tewksbury, MA 01876
At Raytheon, we innovate to create solutions and solve complex challenges across all domains: from land and sea to air, space, and cyberspace. In doing so, we embrace the talent, expertise and perspectives of our diverse workforce, each bringing their skills, ideas and dedication to the work we do. We pride ourselves on our commitment to our customers, industry partners and our teammates, making a positive impact not only to our business, but also in our communities where we live and work. Our constant innovation is made possible by a strong culture, investing in our people, and an unwavering vision thats shared by Raytheon employees across the globe a vision of one global team creating trusted, innovative solutions to make the world a safer place.

RMD has a new exciting opportunity located in our Tewksbury, MA. We are seeking a proven, high performing administrative professional to fill a key Senior Executive Assistant role. This role will support the Vice President of Advanced Technology.

In this dynamic and fast-paced role you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business priorities in a proactive manner. The ability to build relationships, exercise good judgment and work across the Raytheon matrix is critical. The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business operations performance.

The Senior Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings and events, tracking expenses and arranging travel, management of calendar, interfacing with external customers, and performing special projects as required. S/he will manage communications and perform other administrative and organizing tasks as necessary to promote effective and efficient operation of the organization. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to virtual communication to include email, phone and video on behalf of the Vice President.

Responsibilities include:
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
  • Coordinate domestic/complex international travel arrangements and prepare expense reports
  • Coordinate and host customer and supplier visits and employee engagement meetings
  • Ability to understand / set up classified meetings
  • Calendar Management
  • Establish follow- up system to ensure deadlines are met
  • Coordinate monthly reports and as needed
  • Assist in directing work, assigning and outlining tasks
  • Handle complex paperwork related to ITAR and security clearance requirements
  • Establish detailed knowledge of the RMD Leadership Team members and locations
  • Work across multiple time zones
  • Cross company/ cross-US coordination
  • Ability to work overtime as required
Basic Qualifications:
  • 8+years of professional administrative experience supporting a senior leader in a large organization
  • Demonstrated proficiency with Productivity tools including Microsoft office suite tools (Outlook, Word, Power Point, Excel), SharePoint, and OneNote
  • Experience with calendar management, Zoom, meeting scheduling and coordination, planning events, expense reports, and data reports
  • Demonstrated experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
  • Demonstrated experience utilizing interpersonal and collaborative skills
  • Experience in planning and coordinating complex international travel
  • Demonstrated experience with handling confidential and non-routine information
  • Demonstrated experience interacting with senior levels of leadership effectively
  • Excellent oral and written communication skills (i.e. writing, spelling, grammar and punctuation)
  • High School Diploma
Desired Qualifications:
  • Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)
  • Raytheon Qualified Six Sigma Specialist
  • Demonstrated experience with: Integrated Contracts Management Systems (ICMS), APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
  • Professionalism, Discretion and Sensitivity
  • Possess professional presence, enthusiasm and phone/reception skills
  • Demonstrated knowledge of Raytheon visitor request/registration systems
  • Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
  • Demonstrated experience synthesizing data into information and have attention to detail
  • Candidate must have good judgment and take initiative to complete tasks in a self-directing manner
  • Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
  • Associates or Bachelors Degree
This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization.176181


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Senior Executive Assistant

RTN 2 (Raytheon IDMS)
Tewksbury, MA 01876

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