Senior Coordinator, Administrative

RTN 2 (Raytheon IDMS)
Tewksbury, MA 01876
About Us:
At Raytheon Missiles & Defense, fresh thinking and possibilities are forged in times of change and you will be on the front lines as we trailblaze new approaches, push the boundaries of innovation and chart a course to a tomorrow you can be proud to have a hand in creating.

Job Summary:
The Executive Assistant serves as an integral member of the Naval Power / Naval Surface and Undersea Systems (NSUS) Contracts team. This position is responsible for performing a variety of administrative tasks, reporting directly to the Executive Director of Naval Power Contracts and the Associate Director of NSUS Contracts. The person in this role will be expected to demonstrate strong integrity, judgment, organization and discretion as a member of the Naval Power Contracts team.

This position can be located in either Tewksbury, MA or Portsmouth, RI.

We value diverse skills and experience, so dont hold back. Your qualification could add tremendous value to our team. Our customers come from all different backgrounds, and so do our employees. If youre passionate about what you could accomplish here, wed love to hear from you.

Responsibilities to Anticipate:
  • Function as a member of the Naval Power Contracts and NSUS Contracts Team, attending staff meetings and other meetings as required; record and distribute actions post meetings
  • Manage calendars and e-mail for NSUS Associate Director of Contracts; provide direct support to Executive Director, Naval Power Contracts as needed
  • Manage phones
  • Create and/or edit presentations, reports, correspondence and memorandums, utilizing Powerpoint, Excel, and Word
  • Order supplies as needed
  • Make necessary travel arrangements and process Expense Reports in a timely manner
  • Coordinate visit requests
  • Arrange conference rooms, catering, and off-site venues
  • Oversee, coordinate, and/or initiate new-hire on-boarding and employee status changes
  • Create and maintain organizational charts
  • Arrange and coordinate events
  • Ensure training and other deadlines are met
  • Manage action items from Raytheon Missiles & Defense (RMD) and Naval Power Leadership
  • Utilize an integrated contract management system (ICMS) for Contract Management actions and reporting requirements
Qualifications You Must Have:
  • Associates degree or 2 year post high school training
  • Six (6) years of administrative experience
  • Experience with Microsoft Office products
  • The ability to obtain and maintain a US security clearance. U.S. citizenship is required as only U.S. citizens are eligible for a security clearance.
Qualifications We Value:
  • Experience supporting company leaders
  • Proficient in the use of Outlook
  • Exceptional phone skills including the use of phone systems, phone etiquette, and clear message taking
  • Able to effectively use and manage shared databases
  • Applied work experience interfacing with a variety of departments and staff (e.g. Security, HR, etc.)
  • Ability to arrange meetings and visit requests using Raytheon tools
  • Ability to maintain the confidentiality of privileged information
  • Personable, approachable and engaging; ability to represent Naval Power Contracts in a professional manner
  • Comfortable interfacing with all levels of the organization
  • Knowledge of company policies and office procedures
  • Ability to proactively anticipate and identify needs and expectations of the department and integrate into work process
  • Exercise mature judgment and ability to work independently under minimal supervision
  • Ability to adapt and learn new skills quickly
  • Communicate with confidence
  • Proficient with Web-based tools such as Remedy, RayTrack, SPEED, CAFM, MeetingSmart, RShare, ServiceNow
What We Offer:
Whether youre just starting out on your career journey or are an experienced professional, we offer a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the superior benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

Additional Details:

This position requires the eligibility to obtain a security clearance. Non-US citizens may not be eligible to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: https://www.state.gov/m/ds/clearances/c10978.htm190547

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Senior Coordinator, Administrative

RTN 2 (Raytheon IDMS)
Tewksbury, MA 01876

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