University of Washington
Seattle, WA 98104


Req #: 183489
Job Location: UW Medical Center - Montlake
Posting Date: 06/24/2021 
Closing Info: Open Until Filled 

Salary and benefits are competitive. Salary is commensurate with qualifications and experience.  

Shift: First Shift 
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

Onsite work in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Radiation Oncology has an outstanding opportunity for a Research Coordinator to provide professional-level support for clinical research studies; assist in protocol development, support investigative procedures, assist in implementing protocols, and meet reporting requirements of the Scientific Review Committee (SRC), Institutional Review Boards at Fred Hutchinson and University of Washington (IRBs), Clinical Research Budget and Billing (CRBB), Office of Sponsored Programs (OSP) and Industry Sponsors and National Cancer Institute (NCI).

Independently, process and coordinate the operations of research studies.  This requires the knowledge and skills specific to conducting research protocols.  Assist investigators with submission of research studies to SRC, IRB, CRBB and the Radiation Safety Office (RSO) to meet all regulatory and compliance submissions involving editing of investigator initiated protocols and consent forms as well as submission of NCI cooperative group protocols and industry protocols.  Set up and implementation of SOPs as needed to meet the requirements of and adherence to protocols.

Position Impact

The impact to the University will be that all Radiation Oncologists in the Department of Radiation Oncology will receive support in opening and running their investigator initiated and industry trials in a more efficient and timely manner while continuing to support cooperative group trials through the National Cancer Institute Grant.


65%   Guide MDs with all aspects of the development of investigator initiated studies.   Where required, assist MDs with retrospective chart review studies of their medical students.  Submit and maintain regulatory requirements of Industry Sponsored Trials.    Submit cooperative group protocols and industry sponsored protocols as required.  Must be familiar with all aspects of regulatory and compliance functions: initial submissions to SRC, IRB, CRBB/OSP as applicable, and RSO.  As mandated by IRBs; meet Annual review deadlines, meet deadlines for amendments, compliance deviation reporting, study deviation reporting, reporting of SAEs that occur with study patients, and reporting of 3rd party SAEs.

Maintain all required documentation for participation of all UW-affiliated medical institutions, such as investigator information, site certifications, annual accrual figures, future applications for full RTOG member status and any other procedural requirements necessary for continued participation in the RTOG and various current and/or future clinical trials.

Initiate/maintain compliance with all FDA and IRB regulations and documentation requirements for each participating UWMC-affiliated institution.

Establish and maintain contact with MD(s) and patients regarding protocol requirements (to maintain adherence to protocol) during work up, enrollment, treatment, and long term follow up.

15%    Implement research protocols by writing and maintaining SOPs to maintain Investigator and Patient compliance.  Monitoring patient adherence to the protocol by providing compliance calendars, study calendars.  Take action to correct problems such as deviation from protocol requirements (and report deviations per IRB requirements).

Establish and maintain contact with MD(s) and patients regarding protocol requirements (to maintain adherence to protocol) during work up, enrollment, treatment, and long term follow up.

Catalog and document all designated clinical trial protocols currently accruing at UW-affiliated sites, and to update clinicians about other new/available clinical trial protocols.

10% Abstract data from clinical records and submit data per the sponsors requirements; review, maintain and meet all requirements of SOPs to maintain audit readiness.

Collect all case report forms, patient charts, radiographs, pathology specimens, and other clinical data pertinent to successful participation in clinical trials, as mandated by study protocols.

5%   Review of CRBB charges; ensure correct charges go to study as required.
Catalog and document CRBB review of charges to protocols as needed.

5%   Administer Neurocognitive Tests and Quality of Life Questionnaires or other tests per individual protocol requirements.

Provide assistance with auditing process from outside agencies as needed.
Perform related duties as required. 

Requirements include:

  • Bachelor's Degree in Biology or other related science/medical or Health Information Management AND two years experience in program management of a research project OR equivalent education and experience.

  • Must have worked in positions that require excellent organizational and communication skills in medical or related field and have some knowledge of regulatory requirements as it applies to research. Certification in SoCRA, ACRP. 

  • Experience and work in research study coordination or experience working in an IRB or experience with working in CRBB.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Certification in SoCRA, ACRP.

  • Work in research study coordination or experience working in an IRB or experience with working in CRBB.

    Conditions of Employment:

  • This position may be required to work offsite at any or all of the participating UW-affiliated sites.
  • In addition to the normal work hours, this position must be willing to work evenings, weekends, and to potentially attend the semi-annual NRG (RTOG) national group meetings and other such meetings as may be required by protocol sponsors.

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

    Application Process:

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or


    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


    University of Washington

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