NIF&PS Administrative Specialist

Lawrence Livermore National Laboratory
Livermore, CA 94550

Join us and make YOUR mark on the World!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2019 Best Places to Work by Glassdoor!

We have multiple openings for Administrative Specialists. You will perform a full range of moderately difficult-to difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities. The positions are located in various Programs within the National Ignition Facility & Photon Sciences (NIF&PS) Principal Associate Directorate.

These positions will be filled at either the 405.3 or 405.4 level depending on qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

Essential Duties
- Represent management and serve as a resource in daily routine administrative matters; serve as a resource on organization policies and procedures.
- Gather information from various sources, compile data, and prepare complex reports and presentations.
- Arrange domestic and international travel and itineraries.
- Screen telephone calls, independently answer inquiries, make appropriate referrals, follow through on requests; review, prioritize, and disseminate incoming mail.
- Identify and make recommendations for process improvements.
- Independently schedule appointments and maintain calendars.
- Coordinate internal and external visits, including preparation of agendas, coordinating schedules, possible foreign national paperwork, badge requests, and information dissemination.
- Perform other duties as assigned.

In Addition at the 405.4 Level
- Prepare, review, and/or compose administrative material on own initiative for management signature and independently track action items, ensuring timely flow of paperwork.
- Establish and maintain multifaceted databases, spreadsheets, files, and tracking systems.
- Interpret institutional and organizational policies and document departmental procedures for reference guide.

- Administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; intermediate knowledge of office procedures, techniques, and methods.
- Effective organizational skills, attention to detail, accuracy and follow through.
- Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Effective communication and strong interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
- Effective problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.
- Ability to coordinate multiple activities and independently determine and set priorities and goals.
- Intermediate computer skills and experience with the Microsoft Office Suite, database and calendaring software, and the ability to learn new software quickly.
- Experience arranging domestic and/or foreign travel.

In Addition at the 405.4 Level
- Advanced knowledge of office procedures, techniques and methods, including effective problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Advanced organizational skills to manage and complete complex projects, including the coordination of multiple activities and the ability to independently determine and set priorities and goals.
- Ability to be flexible and discreet in handling sensitive and complex issues, and experience working effectively as a team member as well as independently under minimal supervision in an environment with frequent interruptions and changing deadlines, instructions and priorities.

Desired Qualifications
- Knowledge of LLNL administrative policies, procedures, techniques, and methods.
- Experience with the Laboratorys FTS, VTS, LITE, LEAP, LAPIS, LTRAIN, Cliqbook, ePay, and eCaps systems.
-Experience working in a classified environment and handling classified documents.

Pre-Employment Drug Test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance: This position requires a Department of Energy (DOE) Q-level clearance.

If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note: This listing has2 openings; these are Career Indefinite positions. Lab employees and external candidates may be considered for these positions.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE). LLNL's mission is strengthening national security by developing and applyingcutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance. The Laboratory has a current annual budget of about $2.1 billion, employing approximately 6,800 employees.

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.


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NIF&PS Administrative Specialist

Lawrence Livermore National Laboratory
Livermore, CA 94550

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