Management Assistant, Senior

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701
At Raytheon Missiles & Defense, we innovate to create solutions and solve complex challenges across all domains: from land and sea to air, space, and cyberspace. In doing so, we embrace the talent, expertise and perspectives of our diverse workforce, each bringing their skills, ideas and dedication to the work we do. We pride ourselves on our commitment to our customers, industry partners and our teammates, making a positive impact not only to our business, but also in our communities where we live and work. Our constant innovation is made possible by a strong culture, investing in our people, and an unwavering vision thats shared by Raytheon Missiles & Defense employees across the globe a vision of one global team creating trusted, innovative solutions to make the world a safer place.

Raytheon Missiles & Defense has been recognized as a respected employer and valued corporate citizen for our employment practices, programs and community support by a number of highly-regarded organizations. The list includes: Forbes, Glassdoor, National Veterans Small Business Association, Corporate Responsibility Magazine, Environmental Protection Agency, Affinity Inc. and many more.

What We Offer: Whether youre just starting out on your career journey or are an experienced professional, Raytheon Missiles & Defense offers a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the superior benefits Raytheon Missiles & Defense offers include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

Job Description
Electrical Products Team within the Raytheon Missile & Defense is seeking a Management Assistant Senior to be a part of our administrative team supporting diverse departments of technical and engineering professionals. The Management Assistant Senior will support 1 department or up to 200 employees.

Position Responsibilities Include:
  • Submitting facilities and/or asset requests for equipment, repairs, new hire assets etc.
  • Organizing and prioritizing leadership calendars to minimize schedule conflicts
  • Planning and coordinating domestic/international travel
  • Preparing and submitting expense reports
  • Coordinating Meetings including invites, ordering food when applicable, capture notes/action items as requested
  • Managing employee moves
  • Creating and managing Zoom Meetings
  • Creating and maintaining Organization Charts
  • Assisting in new hire onboarding (Welcome new hire, provide supplies, office location)
  • Creating and processing various Policy Exception forms
  • Submit employee changes through HR System
  • Reserving conference rooms
  • Ordering / maintaining office supplies
  • Preparing security clearances and visitor requests
Required Skills and Education:
  • A minimum of four (4) years professional administrative experience
  • Proficient in Microsoft Office PowerPoint, Word and Excel
  • High School diploma or related
Desired Skills:
  • Experience with Microsoft SharePoint
  • Highly proficient in organizing data and documents with the ability to maintain confidentiality of personnel information
  • Experience in a work environment that requires you to respond quickly and effectively to non-routine requests and situations
  • Self-starter with initiative and independent judgment for assisting management and employees
  • Willingness to learn new skills
  • Working knowledge of the online expense reporting systems and policies
  • Demonstrated effective verbal and written communication skills
  • An Associate's Degree or some college is desirable
This position may require the ability to obtain and hold a DoD secret security clearance.
This position requires the successful issuance, transfer or maintenance of any clearances and/or accesses necessary for the position. Non-US citizens may not be eligible to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. Security clearance factors include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and drug involvement. Additional detail regarding security clearance factors can be obtained by accessing the DISCO website at: http://www.dss.mil/psmo-i/indus_psmo-i_interim.html
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Management Assistant, Senior

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701

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