Facilities Coordinator II/III

Lawrence Livermore National Laboratory
Livermore, CA 94550

We have an opening for a Facilities Coordinator ll/lll. You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department.


This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role you will

  • Coordinate work control functions including plan and coordinate manpower, facility activities, and materials/equipment acquisition support and solve moderately complex technical problems.
  • Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities. Review and clarify scope of work requests for maintenance and repair.
  • Coordinate and prioritize multiple concurrent tasks associated with facility related activities of crafts, contractors, vendors, project managers, construction managers, Environment, Safety and Health (ES&H) teams, Radioactive & Hazardous Waste Management, Environmental Functional Area, and residents.
  • Coordinate office personnel relocations and remodeling activities in assigned facilities. Prepare, submit, and track telephone service requests. Support implementation of access control processes.
  • Participate in facility assessments, walkthroughs, inspections, and work observations for compliance with security, Environmental, Safety, & Health (ES&H) policies, and good housekeeping practices. Assist in annual space utilization and storm water pollution protection surveys. Report issues to the facility manager and program personnel. Correct hazards or potential hazards when authorized to do so.
  • Monitor & respond to facility alarms and emergencies during normal business hours.
  • Implement established roof access processes using various communication mechanisms: verbal, written, and electronic.
  • Update key plans, report new equipment installation locations and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.
  • Perform other duties as assigned.

Additional job responsibilities, at the 536.3 level

  • Act as a primary point of contact between facility management, service providers, and facility tenants on day¬ to-day service needs for laboratory and critical services facilities.
  • Conduct informal facility walkthroughs and inspections for compliance with security, ES&H policies, and good housekeeping practices.
  • Coordinate and schedule facility/construction activities to meet programmatic requirements.

  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
  • Associate degree in a technical field, or equivalent combination of education and experience, with some related experience in the field of facility management.
  • Basic knowledge of building systems and utility systems in office, industrial, or laboratory facilities.
  • Working knowledge of ES&H practices as they apply to office and industrial facilities.
  • Experience solving moderately complex technical problems and ability to make decisions when necessary with the assistance of established guidelines, techniques, and procedures.
  • General knowledge of software applications such as Microsoft Word, Excel, PowerPoint, Email, calendars, and web browsers.
  • Intermediate customer service skills and the ability to work as a team member interfacing well with others.
  • Effective communication skills, both verbal and written sufficient to interact effectively and respectfully with co-workers, tenants of facilities, and other internal organizations.
  • Proven interest and ability to independently and proactively acquire new knowledge and skills.

Additional qualifications at the 536.3 level

  • Significant experience in the field of facility management.
  • Intermediate knowledge of building systems and utility systems in office, industrial, or laboratory facilities. Experience reading and interpreting construction plans, and utility drawings.
  • Advanced communications skills, both verbal and written, sufficient to interact effectively with co-workers, tenants of facilities, upper management, other internal organizations, vendors, outside suppliers, and contractors.

Qualifications We Desire

  • Significant experience with facility maintenance, construction trades, or building operations.
  • Significant experience initiating and coordinating work orders; assessing maintenance and repair needs.
  • High level knowledge of ES&H and Security practices as they apply to specialized and hazard ranked facilities.

Why Lawrence Livermore National Laboratory?

  • Included in 2020 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site.

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.


Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

"},"jobDescription":{"title":"Job Description","text":"

We have an opening for a Facilities Coordinator ll/lll. You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department.


This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role you will

  • Coordinate work control functions including plan and coordinate manpower, facility activities, and materials/equipment acquisition support and solve moderately complex technical problems.
  • Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities. Review and clarify scope of work requests for maintenance and repair.
  • Coordinate and prioritize multiple concurrent tasks associated with facility related activities of crafts, contractors, vendors, project managers, construction managers, Environment, Safety and Health (ES&H) teams, Radioactive & Hazardous Waste Management, Environmental Functional Area, and residents.
  • Coordinate office personnel relocations and remodeling activities in assigned facilities. Prepare, submit, and track telephone service requests. Support implementation of access control processes.
  • Participate in facility assessments, walkthroughs, inspections, and work observations for compliance with security, Environmental, Safety, & Health (ES&H) policies, and good housekeeping practices. Assist in annual space utilization and storm water pollution protection surveys. Report issues to the facility manager and program personnel. Correct hazards or potential hazards when authorized to do so.
  • Monitor & respond to facility alarms and emergencies during normal business hours.
  • Implement established roof access processes using various communication mechanisms: verbal, written, and electronic.
  • Update key plans, report new equipment installation locations and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.
  • Perform other duties as assigned.

Additional job responsibilities, at the 536.3 level

  • Act as a primary point of contact between facility management, service providers, and facility tenants on day¬ to-day service needs for laboratory and critical services facilities.
  • Conduct informal facility walkthroughs and inspections for compliance with security, ES&H policies, and good housekeeping practices.
  • Coordinate and schedule facility/construction activities to meet programmatic requirements.
"},"qualifications":{"title":"Qualifications","text":"
  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
  • Associate degree in a technical field, or equivalent combination of education and experience, with some related experience in the field of facility management.
  • Basic knowledge of building systems and utility systems in office, industrial, or laboratory facilities.
  • Working knowledge of ES&H practices as they apply to office and industrial facilities.
  • Experience solving moderately complex technical problems and ability to make decisions when necessary with the assistance of established guidelines, techniques, and procedures.
  • General knowledge of software applications such as Microsoft Word, Excel, PowerPoint, Email, calendars, and web browsers.
  • Intermediate customer service skills and the ability to work as a team member interfacing well with others.
  • Effective communication skills, both verbal and written sufficient to interact effectively and respectfully with co-workers, tenants of facilities, and other internal organizations.
  • Proven interest and ability to independently and proactively acquire new knowledge and skills.

Additional qualifications at the 536.3 level

  • Significant experience in the field of facility management.
  • Intermediate knowledge of building systems and utility systems in office, industrial, or laboratory facilities. Experience reading and interpreting construction plans, and utility drawings.
  • Advanced communications skills, both verbal and written, sufficient to interact effectively with co-workers, tenants of facilities, upper management, other internal organizations, vendors, outside suppliers, and contractors.

Qualifications We Desire

  • Significant experience with facility maintenance, construction trades, or building operations.
  • Significant experience initiating and coordinating work orders; assessing maintenance and repair needs.
  • High level knowledge of ES&H and Security practices as they apply to specialized and hazard ranked facilities.

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Facilities Coordinator II/III

Lawrence Livermore National Laboratory
Livermore, CA 94550

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