Executive Assistant

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701
  • Jobs Rated
    100th
  • Do you have a gift for knowing what other people need?
  • Do you instinctively know the right thing to do?
  • Do you enjoy helping others be more effective?

If your answers are yes, we are looking for you to join our team at Raytheon Missiles and Defense (RMD) in Tucson, AZ. We are the Algorithm & Simulation Directorate, which is part of the Cross Product Team within RMD Engineering. Our Directorate consists of Guidance, Navigation and Control; Signal Processing; and Modeling and Simulation for Sensors and Effectors.

We are seeking someone to fill the important role of Executive Assistant to provide high-level administrative support to the Directorate. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Directorate leadership team, provide as-needed support for over 1,100 employees within the Directorate and interface with staff across other Directorates within the Cross Product Team.

The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. The Executive Assistant will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

U.S. Citizenship status is required, as this position needs an active U.S. Security Clearance as of day one of employment.

Job Responsibilities:
  • Manage calendars, phones and email for the Directorate leadership team
  • Arrange appointments and meetings for the Directorate leadership team, while being sensitive toward working across multiple time zones
  • Prepare travel schedules/reservations and business expense reports for the Directorate leadership team in a timely manner
  • Provide assistance with hiring/staffing efforts, employee transfers and employee separations
  • Help ensure seamless onboarding for new employees
  • Serve as Directorate Point of Contact for Digital Technologies or other special tasks as assigned
  • Support employees by answering questions and directing them to the many available resources
  • Coordinate employee office moves, including coordinating logistics for transfer of telephone, computer and personal boxes
  • Order and track office supplies
  • Coordinate visit requests using the RMD Visitor Registry System
  • Provide meeting support including reserving conference rooms and off-site venues, coordinating Skype/ZOOM interactions, setting up teleconferences/video calls and arranging catering when employees are back to site
  • Assist employees with travel arrangements, corporate card information, timecard guidance, and contact information for Human Resources, Digital Technologies, Timekeeping, etc.
  • Manage and develop Directorate SharePoint websites
  • Team with other administrative assistants to assist where needed to help the departments and directorate with day-to-day operation
  • Assist with day-to-day SPEED transactions

Required Skills:
  • At least 4 years of demonstrated Administrative Assistant experience
  • At least 4 years of demonstrated experience with Microsoft tools including PowerPoint, Excel, Word, Outlook, Skype, and SharePoint
  • Demonstrated experience supporting large employee populations, senior leaders and multiple organizational groups
  • Demonstrated time-management and prioritization skills
  • Experience maintaining confidentiality of personal and business information
  • Demonstrated experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports
  • Experience working on multiple projects and tasks simultaneously, tolerating ambiguity, working with others to resolve problems in a timely and professional manner
  • Eligibility to obtain a DoD security clearance
  • U.S. Citizenship is required

Required Education:
  • High School Diploma or equivalent

Desired Skills:
  • Familiar with RMD policies, processes and procedures
  • Quick learner with the ability to think and act with confidence
  • Self-motivated and willing to take initiative to improve processes
  • Able to make sound decisions without supervision, anticipate needs, think independently and determine appropriate action
  • Comfortable adapting to new equipment, software, tools and processes
  • Flexible in a rapidly changing environment
  • Excellent written and communication skills
  • Current/Active DoD security clearance

Desired Education:
  • Associates Degree or Bachelors Degree in related discipline

This position requires the eligibility to have or obtain a security clearance. Non-US citizens may not be eligible to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. Security clearance factors include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and drug involvement. Employment is contingent on other factors, including, but not limited to, background checks and drug screens. https://www.state.gov/m/ds/clearances/c10978.htm

This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization.

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Executive Assistant

RTN 2 (Raytheon IDMS)
Tucson, AZ 85701

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Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

Work Environment
Very Good
19/220
Stress
Low
63/220
Growth
Very Poor
220/220