EXECUTIVE ASSISTANT, SENIOR MANAGEMENT, PROCESS IMPROVEMENT & STRATEGY

University of Washington
Seattle, WA 98104
  • Jobs Rated
    100th

EXECUTIVE ASSISTANT, SENIOR MANAGEMENT, PROCESS IMPROVEMENT & STRATEGY

Req #: 185554
Department: UW MEDICINE - OFFICE OF THE PRESIDENT
Job Location: Health Sciences Center
Posting Date: 02/24/2021 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

A Higher Degree of Healthcare.

UW Medicine has an outstanding opportunity for a EXECUTIVE ASSISTANT, SENIOR MANAGEMENT, PROCESS IMPROVEMENT & STRATEGY.  This individual will serve as a resource to manage all work efforts, coordinate department activities, and drive the creation of documentation and deliverables.  The Senior Management Analyst and Executive Assistant will play a critical role in maximizing the efficiency and effectiveness of leaders in the Office of the President and their Executive Team members that this individual supports.   Assumes responsibility for a wide-range of complex and confidential administrative and operational tasks, frequently communicating with a variety of internal and external constituencies. Must be able to anticipate requests; provide fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate. This individual will exercise good judgment, a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. Manage projects, both large and medium in scale, acting with the delegated authority of the executive leader to ensure completion of objectives in a timely fashion. Demonstrate high ethical standards and personal integrity, strategic, yet detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills. 

POSITION RESPONSIBILITIES:

  • Operations Administration & Analytics
  • Policies & Procedures
  • Communications & Information Management
  • Budget & Finance


  • REQUIREMENTS:

  • Bachelor's degree in Communications, Business Administration, Healthcare Administration, or related field.
  • 6-8 years of progressively responsible experience in a fast-paced, multi-faceted administrative operations role with competing priorities and responsibilities, including at least two years of experience as an executive administrative assistant for a senior executive of a large complex organization (health system highly preferred).
  • Demonstrated competencies using PC, laptop, printer, scanner, LCD projector, conference phone.
  • Demonstrated competencies with MS Office suite, including Word, Excel, PowerPoint, Visio, and Outlook.
  • Ability to practice effective organizational skills so that workload is prioritized and deadlines are met.
  • Skilled in planning, setting, and managing multiple priorities. Demonstrated ability to balance multiple projects and priorities at one time and meet deadlines in a fast-paced, high-stress environment.
  • Demonstrated ability to assume a leadership role in the development of office efficiency and effectiveness.
  • Demonstrated ability to lead and streamline timely communication flow.
  • Demonstrated ability to coordinate meeting schedules and calendars efficiently.
  • Track record of facilitating professional and courteous customer service to a broad range of clients.
  • Demonstrated ability to maintain and improve knowledge and skills related to operations of the office, use of equipment, and technology.
  • Tactful in summarizing data and information in both written and verbal form.
  • An equivalent combination of education and experience may substitute for stated requirements.


  • DESIRED:

  • Experience with budget process.
  • Experience with data analysis.
  • Experience with MS SharePoint as a content developer and editor.
  • Formal training in process improvement, project management, lean methodology preferred.


  • UW Medicines mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrows physicians, scientists and other health professionals.  UW Medicine owns or operates Harborview Medical Center, UW Medical Center (Montlake & Northwest campuses), Valley Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Childrens University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Childrens.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    COVID-19 VACCINATION REQUIREMENT

    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


    Categories

    Jobs Rated Reports for Executive Assistant

    University of Washington

    Before you go...

    Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

    Share this job:

    EXECUTIVE ASSISTANT, SENIOR MANAGEMENT, PROCESS IMPROVEMENT & STRATEGY

    University of Washington
    Seattle, WA 98104
    Tweet
    Facebook Share
    Copy Job URL

    Join us to start saving your Favorite Jobs!

    Sign In Create Account
    Executive Assistant
    100th2019 - Executive Assistant
    Overall Rating: 100/199
    Median Salary: $59,340

    Work Environment
    Very Good
    19/220
    Stress
    Low
    63/220
    Growth
    Very Poor
    220/220
    Jobs Rated Methodology