Executive Assistant/Admin Manager

Cupertino, CA 95014
  • Job Code
    200220228
  • Jobs Rated
    100th
Summary

Summary

Posted: Jun 22, 2021

Weekly Hours: 40

Role Number:200220228

Does an exciting, dynamic, fast paced and collaborative environment catch your attention? Do you like puzzles a...Summary

Summary

Posted: Jun 22, 2021

Weekly Hours: 40

Role Number:200220228

Does an exciting, dynamic, fast paced and collaborative environment catch your attention? Do you like puzzles and determining solutions that are not obvious? If so, consider joining us! We are seeking an Executive Administrative Assistant for our senior executive in the Wireless Technologies and Ecosystems (WTE) department who would also manage a group of stellar Administrative Assistants. This position requires a tenacious self-starter who can anticipate the needs of the executive & take initiative to solve problems independently. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a team player on an amazing team.

Key Qualifications

  • You have 5 plus years of experience supporting executives in a fast-paced and dynamic environment.
  • You can advocate for your decisions and can say "no" to support your executive's schedule when needed.
  • You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
  • Ability to influence others; manage conflict appropriately, know when to delegate issues upward
  • You can work independently and manage frequent changing needs.
  • Strong written and verbal communication skills.
  • You enjoy problem solving and anticipating change and act efficiently.
  • A high level of integrity and discretion in handling confidential information, and professionalism in dealing with people at all levels is imperative.
  • Work successfully in a team environment and build effective working relationships inside and outside the group is essential.
  • Positive, proactive, and approachable personality.
  • Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure and work within ambiguity.
  • Prior management or supervisor experience of administrative assistants
  • You have experience with a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, and other productivity tools

Description

Planning and calendar management including coordination of complex meetings with multiple executives and locations will be a majority of the focus.
Manage a team of Administrative Assistants both locally and internationally: run staff meetings, create and align team goals, foster career growth, foster innovation while keeping some continuity between teams across WTE, provide team with feedback throughout the year, give annual reviews, hire and train new members.
As the point of contact for the calendar, you will work closely with other EA's, project managers, and team leaders (inside and outside of Apple) to schedule meetings.
You will exercise flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes.
Organize domestic and international travel and submit expense reports.
Attend staff meetings, take and send out meeting notes.
Organize a variety of events (both business and social) throughout the year.
Support day to day needs including: escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly.

Additional Requirements

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Executive Assistant/Admin Manager

Apple, Inc.
Cupertino, CA 95014

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Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

Work Environment
Very Good
19/220
Stress
Low
63/220
Growth
Very Poor
220/220