Conference & Production Services Coordinator

Austin, TX 78701
  • Job Code
    200242756
Summary

Summary

Posted: Apr 28, 2021

Weekly Hours: 40

Role Number:200242756

In RE&D, we do not sit back and let things happen, we make things happen, and we do this in service to all Appl...Summary

Summary

Posted: Apr 28, 2021

Weekly Hours: 40

Role Number:200242756

In RE&D, we do not sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and nimble group that manages Apple's workplaces and workplace services. We develop and manage Apple's global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world.

Conference & Production Services is a diverse and nimble team that operates Apple's Campus Conference Centers. We're seeking an experienced Coordinator with great interpersonal skills and a can-do attitude to support campus venues and conference rooms in Austin. Are you a highly organized event coordinator who loves collaborating in a team environment and providing great customer experiences? If so, come and do your life's best work at Apple!

Key Qualifications

  • 5+ years' experience as an event and meeting coordinator.
  • Strong attention to detail and critical thinking skills. Able to analyze situations, develop creative solutions, and see around corners to anticipate (and solve for) problems.
  • Outstanding communication skills, with an ability to summarize and share relevant information in a clear and easy-to-understand way, across all levels. You are poised and skillfully communicate to develop trust and positive relationships.
  • Good presentation and meeting facilitation skills. You should be comfortable speaking to large groups and influencing outcomes.
  • Strong vendor management and project management skills.
  • You should have a track record of delivering high-quality results, with minimal direction, in an environment where expectations are high and timelines challenging. You have excellent time leadership skills, and can multi-task and prioritize.
  • Able to remain flexible and prepared for changes to the schedule, including working early mornings, evenings, or weekends.
  • Act with a sense or urgency and quickly respond to emails, texts, and phone calls in order to provide a high standard of service to customers and colleagues.

Description

You'll collaborate with the team and customers to manage space reservations and coordinate events, while adhering to Conference & Production Services' policies and best practices. The team handles everything from basic room reservations to complex production events to campus-wide celebrations. You'll handle all aspect of coordination, including space reservations, calendar management, work orders for facility needs (e.g., furniture setups, janitorial, electrical, etc.), production coordination, and event set-ups/oversight. You'll also act as the Facilities point of contact for events, pulling in partners for support and providing visibility about events. You will collaborate with many teams to ensure success, including Environment Health & Safety (EH&S), Security, Maintenance Operations, Interior Services and the People team.

You'll also support virtual events by becoming a specialist in Webex and other virtual platforms. The team handles all the behind-the-scenes details for large virtual events so presenters can focus on their presentations. This includes keeping current with changes in technology, facilitating Q&A and polling, and providing general guidance to elevate virtual events.

Education & Experience

Bachelor's degree preferred.

Additional Requirements

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Conference & Production Services Coordinator

Apple, Inc.
Austin, TX 78701

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