Computational Engineering Division Office Manager (Active Clearance Required)

Lawrence Livermore National Laboratory
Livermore, CA 94550
  • Jobs Rated
    100th

We have an opening for an Office Manager to work in a dynamic and fast-paced environment. You will be responsible for supervising administrative team members and the coordination of business and administrative activities. You will work independently to plan, execute and/or provide oversight to a variety of business, workforce, and organizational requirements and activities. You will be required to deal with conflicting priorities, have a high degree of flexibility, organization, and discretion. This position is in the Computational Engineering Division.

In this role, you will

  • Oversee and manage the day-to-day administrative operations of work areas; assess and identify administrative needs, independently develop and recommend solutions and propose a course of action to resolve complex issues.
  • Participate in planning, decision-making, and development of administrative processes, as part of the management team; implement, review and/or revise existing practices and procedures.
  • Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
  • Supervise non-exempt administrative staff to include workload management, provide input in hiring process, oversee staff development, provide training, mentoring and feedback on a regular basis; write performance appraisals, and provide rank and salary recommendations to the Division Administrator.
  • Serve as the Division point of contact (POC) for all hiring activity; responsible for communicating new and updated employment and compensation processes and requirements to the Division, accurate and timely reporting of Division personnel metrics.
  • Manage the Division Scholar Intern program and processes; review and approve all hires and PAS transactions, track metrics for all scholars, lead virtual summer program.
  • Serve as back up to the CED Division Administrator and serve as an interactive member of the division management team.
  • Perform other duties as assigned.

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Leadership and team building experience to include employee development and fostering a productive team environment; coordinating administrative and operational work activities and multi-faceted internal business processes.
  • Experience participating in and leading business, operational and/or organizational activities.
  • Experience representing management among diverse internal and external contacts and communicating manager's direction.
  • Understanding of principles of personnel administration, policies and procedures, state and federal laws, and HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
  • Effective organizational skills and attention to detail, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
  • Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and effective verbal, written, and interpersonal communication skills necessary to effectively explain, present, direct, negotiate, and influence others.
  • Creative problem-solving skills and effective analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
  • Experience using HRIS and applicant tracking systems with knowledge of and experience interpreting and applying employment policies and procedures.

Qualifications We Desire

  • Bachelor's degree in Business Administration or related field or demonstrated progressive competence obtained through a combination of experience and education/training.
  • Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
  • Demonstrated understanding of the Engineering Directorate.
  • Familiarity with foreign national policies and procedures.


Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site.

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

"}}},"active":true,"industry":{"id":"research","label":"Research

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.

"},"jobDescription":{"title":"Job Description","text":"

We have an opening for an Office Manager to work in a dynamic and fast-paced environment. You will be responsible for supervising administrative team members and the coordination of business and administrative activities. You will work independently to plan, execute and/or provide oversight to a variety of business, workforce, and organizational requirements and activities. You will be required to deal with conflicting priorities, have a high degree of flexibility, organization, and discretion. This position is in the Computational Engineering Division.

In this role, you will

  • Oversee and manage the day-to-day administrative operations of work areas; assess and identify administrative needs, independently develop and recommend solutions and propose a course of action to resolve complex issues.
  • Participate in planning, decision-making, and development of administrative processes, as part of the management team; implement, review and/or revise existing practices and procedures.
  • Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
  • Supervise non-exempt administrative staff to include workload management, provide input in hiring process, oversee staff development, provide training, mentoring and feedback on a regular basis; write performance appraisals, and provide rank and salary recommendations to the Division Administrator.
  • Serve as the Division point of contact (POC) for all hiring activity; responsible for communicating new and updated employment and compensation processes and requirements to the Division, accurate and timely reporting of Division personnel metrics.
  • Manage the Division Scholar Intern program and processes; review and approve all hires and PAS transactions, track metrics for all scholars, lead virtual summer program.
  • Serve as back up to the CED Division Administrator and serve as an interactive member of the division management team.
  • Perform other duties as assigned.
"},"qualifications":{"title":"Qualifications","text":"
  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Leadership and team building experience to include employee development and fostering a productive team environment; coordinating administrative and operational work activities and multi-faceted internal business processes.
  • Experience participating in and leading business, operational and/or organizational activities.
  • Experience representing management among diverse internal and external contacts and communicating manager's direction.
  • Understanding of principles of personnel administration, policies and procedures, state and federal laws, and HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
  • Effective organizational skills and attention to detail, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
  • Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and effective verbal, written, and interpersonal communication skills necessary to effectively explain, present, direct, negotiate, and influence others.
  • Creative problem-solving skills and effective analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
  • Experience using HRIS and applicant tracking systems with knowledge of and experience interpreting and applying employment policies and procedures.

Qualifications We Desire

  • Bachelor's degree in Business Administration or related field or demonstrated progressive competence obtained through a combination of experience and education/training.
  • Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
  • Demonstrated understanding of the Engineering Directorate.
  • Familiarity with foreign national policies and procedures.

Categories

Jobs Rated Reports for Computer Service Technician

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Computational Engineering Division Office Manager (Active Clearance Required)

Lawrence Livermore National Laboratory
Livermore, CA 94550

Join us to start saving your Favorite Jobs!

Sign In Create Account
Computer Service Technician
100th2017 - Computer Service Technician
Overall Rating: 100/199
Median Salary: $51,470

Work Environment
Fair
94/199
Stress
Very Low
26/199
Growth
Good
55/199