Business Directorate Administrator

Lawrence Livermore National Laboratory
Livermore, CA 94550

We have an opening for a Business Directorate Administrator position. The Business Directorate provides a broad array of essential business services that include, but are not limited to equipment procurement, innovative graphic design, communications support, and travel which enable the Laboratory to fulfill its science and national security mission. As the Business Directorate Administrator, you will lead and oversee administrative and personnel operations. You will serve as a member of the Business senior management team and participate in strategic business, workforce, and operational planning activities. This position will report directly to the O&B Principal Directorate Administrator.

In this role, you will

  • Manage and oversee the Business Directorate's day-to-day business operations and personnel management function of close to 300 employees to achieve long-range directorate/programmatic goals through interactions with high-level personnel both internally and externally.
  • Evaluate, plan, advise on, and implement administrative, operational, and institutional policies, procedures, methods and practices in support of Laboratory-wide initiatives and fast-paced HR activities at the directorate level.
  • Serve as a member of the Business senior management teams and using expert knowledge, contribute on and participate in business and workforce restructuring and planning, operational issues, and strategic planning activities; oversee administrative budget and forecast staffing levels to ensure appropriate support of mission activities
  • Research and analyze highly complex and sensitive business, operational and/or organizational issues and problems; prepare complex reports for management's use and decision making; recommend and implement courses of action.
  • Manage the directorate business and operations staff consisting of exempt and non-exempt employees, including oversight of recruiting, hiring, training, performance appraisals, ranking, salary, and implementation of office technology systems and procedures.
  • Participate in and manage the Business performance management and ranking processes and salary activities for all classifications within the Business Directorate, ensuring adherence to Laboratory policy and organizational standards.
  • Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
  • Perform other duties as assigned.

Additional job responsibilities at the A01.5 level

  • Administer a variety of internal committees and/or meetings to ensure timely information dissemination on personnel-related policies and issues. Represent the Business Directorate on institutional committees and working groups.
  • Lead, manage, and oversee the development and implementation of advanced concepts, policies, procedures, methods, techniques, standards, and applications.
  • Provide strategic and tactical execution regarding administrative operational issues and synthesize multi-faceted and complex issues and challenges into short and long-term measurable goals, metrics, and deliverables.
  • Oversee internal and external audits, assessments, action items, and high-level inquiries.

  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Bachelor's Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
  • Extensive supervisory experience with demonstrated leadership and teambuilding skills to effectively build and manage an effective business and operations support team.
  • Significant experience in administrative line management of personnel functions including an in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (FLSA, ADA, EEO, etc.), and experience interpreting and applying a wide variety of personnel policies and procedures.
  • Advanced analytical, research, and complex problem-solving skills to independently anticipate, identify, and resolve complex issues effectively; experience using creative thinking, sound judgment, collaboration, and decision-making skills necessary to explain and lead staff and management through various situations to achieve desirable outcomes and performance.
  • Significant experience managing budgets and staffing levels.
  • Experience leading and supervising business, operational and/or organizational activities; participating in a variety of organizational projects and researching, interpreting, implementing, and applying a wide variety of policies, procedures, and guidelines.
  • Advanced administrative and organizational skills, including attention to detail, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines; ability to work effectively with short deadlines and frequent interruptions.
  • Advanced interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to resolve complex personnel and business operations actions; experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in working effectively on a variety of institutional and/or organizational projects and resolving organizational issues of a sensitive nature.
  • Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.

Additional qualifications at the A01.5 level

  • Extensive experience leading and overseeing business, operational and/or organizational activities for a large organization or institutional entity.
  • Experience overseeing internal and external audits, assessments, action items, or high-level inquiries.
  • Extensive experience leading and overseeing a variety of cross-organizational and/or integrated projects.

Qualifications We Desire

  • Knowledge of LLNL operations and DOE or similar agency requirements.

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site.

COVID-19 Vaccination Mandate

LLNL demonstrates its commitment to public safety by requiring that all new Laboratory employees be immunized against COVID-19 unless granted an accommodation under applicable state or federal law. This requirement will apply to all new hires including those who will be working on site, as well as those who will be teleworking.

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

LLNS is committed to offering reasonable accommodations during the application and recruiting processes due to a disability. If you need assistance or an accommodation due to a disability, please submit a request via our online form.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.


Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

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We have an opening for a Business Directorate Administrator position. The Business Directorate provides a broad array of essential business services that include, but are not limited to equipment procurement, innovative graphic design, communications support, and travel which enable the Laboratory to fulfill its science and national security mission. As the Business Directorate Administrator, you will lead and oversee administrative and personnel operations. You will serve as a member of the Business senior management team and participate in strategic business, workforce, and operational planning activities. This position will report directly to the O&B Principal Directorate Administrator.

In this role, you will

  • Manage and oversee the Business Directorate's day-to-day business operations and personnel management function of close to 300 employees to achieve long-range directorate/programmatic goals through interactions with high-level personnel both internally and externally.
  • Evaluate, plan, advise on, and implement administrative, operational, and institutional policies, procedures, methods and practices in support of Laboratory-wide initiatives and fast-paced HR activities at the directorate level.
  • Serve as a member of the Business senior management teams and using expert knowledge, contribute on and participate in business and workforce restructuring and planning, operational issues, and strategic planning activities; oversee administrative budget and forecast staffing levels to ensure appropriate support of mission activities
  • Research and analyze highly complex and sensitive business, operational and/or organizational issues and problems; prepare complex reports for management's use and decision making; recommend and implement courses of action.
  • Manage the directorate business and operations staff consisting of exempt and non-exempt employees, including oversight of recruiting, hiring, training, performance appraisals, ranking, salary, and implementation of office technology systems and procedures.
  • Participate in and manage the Business performance management and ranking processes and salary activities for all classifications within the Business Directorate, ensuring adherence to Laboratory policy and organizational standards.
  • Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
  • Perform other duties as assigned.

Additional job responsibilities at the A01.5 level

  • Administer a variety of internal committees and/or meetings to ensure timely information dissemination on personnel-related policies and issues. Represent the Business Directorate on institutional committees and working groups.
  • Lead, manage, and oversee the development and implementation of advanced concepts, policies, procedures, methods, techniques, standards, and applications.
  • Provide strategic and tactical execution regarding administrative operational issues and synthesize multi-faceted and complex issues and challenges into short and long-term measurable goals, metrics, and deliverables.
  • Oversee internal and external audits, assessments, action items, and high-level inquiries.
"},"qualifications":{"title":"Qualifications","text":"
  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Bachelor's Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
  • Extensive supervisory experience with demonstrated leadership and teambuilding skills to effectively build and manage an effective business and operations support team.
  • Significant experience in administrative line management of personnel functions including an in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (FLSA, ADA, EEO, etc.), and experience interpreting and applying a wide variety of personnel policies and procedures.
  • Advanced analytical, research, and complex problem-solving skills to independently anticipate, identify, and resolve complex issues effectively; experience using creative thinking, sound judgment, collaboration, and decision-making skills necessary to explain and lead staff and management through various situations to achieve desirable outcomes and performance.
  • Significant experience managing budgets and staffing levels.
  • Experience leading and supervising business, operational and/or organizational activities; participating in a variety of organizational projects and researching, interpreting, implementing, and applying a wide variety of policies, procedures, and guidelines.
  • Advanced administrative and organizational skills, including attention to detail, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines; ability to work effectively with short deadlines and frequent interruptions.
  • Advanced interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to resolve complex personnel and business operations actions; experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in working effectively on a variety of institutional and/or organizational projects and resolving organizational issues of a sensitive nature.
  • Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.

Additional qualifications at the A01.5 level

  • Extensive experience leading and overseeing business, operational and/or organizational activities for a large organization or institutional entity.
  • Experience overseeing internal and external audits, assessments, action items, or high-level inquiries.
  • Extensive experience leading and overseeing a variety of cross-organizational and/or integrated projects.

Qualifications We Desire

  • Knowledge of LLNL operations and DOE or similar agency requirements.

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Business Directorate Administrator

Lawrence Livermore National Laboratory
Livermore, CA 94550

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