Administrative Specialist IV

Lawrence Livermore National Laboratory
Livermore, CA 94550

Join us and make YOUR mark on the World!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2019 Best Places to Work by Glassdoor!

We have an opening for an Administrative Specialist IV to provide advanced administrative support to the Chem/Bio Threat Awareness Program (CBTAP) and the BSC Office. You will perform a combination of complex domestic and foreign travel, coordinating and tracking sponsor related clearance requests, coordinating high-level visits, and managing data and documents. This position will be in the Chem/Bio Threat Awareness Program (CBTAP) and the BSC Office within the Global Security Directoriate.
Essential Duties
- Represent management in daily matters to gather, clarify and disseminate information and coordinate information and activities. Manage complex calendars and independently determine scheduling priorities; may determine attendees. Manage accesses and requirements for Sensitive Compartmented Information Facility (SCIF).
- Prepare classified and unclassified correspondences and assist with the collection of metrics and development of monthly reports for sponsor.
- Arrange complex domestic and foreign travel including complex clearance arrangements.
- Develop and maintain effective working relationships with sponsors and management internal and external to the Lab.
- Organize, coordinate, and/or assist with hosting meetings, complex visits and multi-institution meetings which may include external attendees.
- Participate in implementing and improving functions within the organization. Keyboard administrative and scientific material including correspondence, documents, tables, charts, and reports.
- Review requests for programmatic user computer accounts, including verifying qualifications and training status.
- Generate correspondence on own initiative and compose correspondence for management's signature.
- Perform other duties as assigned.
Qualifications
- Advanced secretarial and administrative skills, including accurate keyboarding, editing, use of grammar, and proofreading skills.
- Ability to be flexible and discreet in handling sensitive and/or classified and complex issues.
- Experience coordinating complex domestic and foreign travel.
- Advanced organizational skills, including the coordination of multiple activities and the ability to independently determine and set priorities and goals.
- Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and sponsor relations.
- Experience processing complex security clearances.
- Advanced computer software skills, with experience using computers and associated software.
- Experience coordinating and arranging visits and meetings.
Desired Qualificaitons
- Experience working in a classified environment. Knowledge of LLNL classified material handling and protection procedures.

Pre-Employment Drug Test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance: This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access. Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access, you may besubject to reinvestigation ofyour existing Q or Top Secret clearance.

Note: This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

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Administrative Specialist IV

Lawrence Livermore National Laboratory
Livermore, CA 94550

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