Administrative Assistant

RTN 2 (Raytheon IDMS)
Woburn, MA 01801
About Us:

At Raytheon Missiles & Defense, fresh thinking and possibilities are forged in times of change and you will be on the front lines as we trail blaze new approaches, push the boundaries of innovation, and chart a course to a tomorrow you can be proud to have a hand in creating

Job Summary:

We are seeking someone to fill the important role of Administrative Assistant to provide high-level administrative support to the ACA Department and Department Manager. As an Administrative Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Department leadership team, provide as-needed support for over 100 employees within the Department and interface with staff across other Directorates within the Cross Product Team.

Responsibilities to Anticipate:
  • You will manage calendars, phones and email for the Department Manager
  • You will arrange appointments and meetings for the Department Manager, while being sensitive toward working across multiple time zones
  • Your will prepare travel schedules/reservations and business expense reports for the Department Manager in a timely manner
  • You will provide meeting support including reserving conference rooms and off-site venues, coordinating Skype/ZOOM interactions, setting up teleconferences/video calls and arranging catering
  • You will assist in hiring/staffing efforts, employee transfers and employee separations
  • You will ensure seamless onboarding for new employees
  • You will serve as the Directorate Point of Contact for Digital Technologies
  • You will support employees by answering questions and directing them to the many available resources
  • You will coordinate employee office moves, including coordinating logistics for transfer of telephone, computer and personal boxes
  • You will order and track office supplies
  • You will coordinate visit requests using the RMD Visitor Registry System
  • You will assist employees with travel arrangements, corporate card information, timecard guidance, and contact information for Human Resources, Digital Technologies, Timekeeping, etc.
  • You will manage and develop Directorate SharePoint websites
  • You will work with other administrative assistants to assist where needed to help the departments and directorate with day-to-day operation

Qualifications You Must Have:

  • High School Diploma or equivalent
  • Documented experience in the following;
    • 4 years as an Administrative Assistant
    • 4 years using Microsoft tools including PowerPoint, Excel, Word, Outlook, Skype, and SharePoint
    • Experience supporting large employee populations, senior leaders, and multiple organizational groups
    • Calendar management
    • Meeting scheduling and coordination
    • Event planning
    • Generation of travel and expense reports
  • Eligibility to obtain a DoD security clearance
  • Must be local to Woburn, MA
  • U.S. Citizenship status is required, as this position needs an active U.S. Security Clearance

Qualifications We Value:
  • Associates Degree or Bachelors Degree in related discipline
  • Familiar with RMD policies, processes and procedures
  • Quick learner with the ability to think and act with confidence
  • Self-motivated and willing to take initiative to improve processes
  • Able to make sound decisions without supervision, anticipate needs, think independently and determine appropriate action
  • Comfortable adapting to new equipment, software, tools and processes
  • Flexible in a rapidly changing environment
  • Excellent written and communication skills
  • Able to maintain confidentiality of personal and business information
  • Able to work on multiple projects and tasks simultaneously, tolerate ambiguity, work well with others and resolve problems in a timely and professional manner
  • Current/Active DoD security clearance

What We Offer:

Whether you are just starting out on your career journey, or are an experienced professional, we offer a robust total rewards package including compensation, healthcare, wellness, retirement, work/life benefits, career development and recognition programs. Some of the best benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance, and child/adult backup care.


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Administrative Assistant

RTN 2 (Raytheon IDMS)
Woburn, MA 01801

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