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Administrative Coordinator – Advanced Science Research Center

CUNY Graduate Center


Location:
New York, New York 10016
Date:
01/08/2018
2018-01-082018-02-07
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Faculty
CUNY Graduate Center
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Job Details

Administrative Coordinator – Advanced Science Research Center
Job ID: 17952
Compensation: Salary commensurate with education and experience.
Closing Date: January 12, 2018

Position Details:
The Advanced Science Research Center (ASRC), is The Graduate Center’s University-wide venture that elevates CUNY’s legacy of scientific research and education through initiatives in five distinctive, but increasingly interconnected disciplines: environmental sciences, nanoscience, neuroscience, photonics, and structural biology. The ASRC is designed to promote a unique, interdisciplinary research culture with researchers from each of the initiatives working side by side in the ASRC’s core facilities, sharing equipment that is among the most advanced available. To learn more about the Graduate Center’s ASRC visit asrc.cuny.edu.

The ASRC seeks an Administrative Coordinator to serve as a front-line representative who performs administrative duties and supports the efficient daily functioning of the Photonics Initiative. Reporting to the Director of the Photonics Initiative, the Administrative Coordinator plans and coordinates office activities and information flows across multiple ASRC initiatives.

In addition to the CUNY Title Overview, duties include but are not limited to:
- Assists in planning and execution of special programs, conferences, and events at the ASRC;
- Creates, maintains and monitors calendar of special events, conference rooms, etc.;
- Handles departmental budgetary administration for the Photonics Initiative including, but not limited to, assisting with travel and conference reimbursements, ordering supplies for core departments, and processing invoices;
- Assists Director with preparation of meeting materials and other ASRC materials; ensures materials are updated and available;
- Receives and provides general information regarding the ASRC in-person, via phone and email.

CUNY Title Overview:
- Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.

Qualifications:
Bachelor's Degree required.

A preferred candidate should have:
- Excellent customer service skills and be detail oriented.
- Strong work ethic and high degree of professionalism.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Strong organizational skills and ability to meet deadlines and multi-task.
- Ability to work with advanced telecommunications systems.
- Capacity and willingness to self-motivate and demonstrate initiative.
- Ability to use sound judgement to make decisions, exercise discretion and tact, and resolve problems.
- Ability to work collaboratively within a team-based environment.

How to Apply:
1. Please apply using the link below:
https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=17952&SiteId=1&PostingSeq=1
Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.
OR
2. Go to http://cuny.jobs/ and search for Job ID 17952.

Equal Employment Opportunity:
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.